Privacy Policy

Inspired Inclusion

2025 – 2026

Created: 1st September 2025

Review: 1st September 2026

Inspired Inclusion customer privacy notice

This privacy notice tells you what to expect us to do with your personal information.

· Contact details

· What information we collect, use, and why

· Lawful bases and data protection rights

· Where we get personal information from

· How long we keep information

· Who we share information with

· How to complain

Contact details

Telephone

07518094480

enquiries@inspiredinclusion.com

What information we collect, use, and why

We collect or use the following information for student education and welfare:

· Names and contact details for students/children

· Names and contact details for parents, guardians, carers

· Gender

· Pronoun preferences

· Date of birth

· Special Educational Needs and Disabilities (SEND) or additional support information (includes reasonable adjustments and special educational needs and disabilities)

· Progress reports

· Exclusion, suspension and behavioural information

We also collect or use the following special category information for student education and welfare. This information is subject to additional protection due to its sensitive nature:

· Health information

We collect or use the following information for information updates or marketing purposes:

· Names and contact details

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

· Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.

· Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.

· Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.

· Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.

· Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.

· Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.

· Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information for student education and welfare are:

· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Our lawful bases for collecting or using personal information for information updates or marketing purposes are:

Where we get personal information from

· Parents or carers

· Local authorities or local councils

· Other education establishments

· Professional consultants

· As above

How long we keep information

Inspired Inclusion keeps personal information only for as long as necessary to fulfil the purposes we collected it for. This includes meeting legal, safeguarding, and accounting requirements. After the relevant retention period, we securely delete or anonymise the data.

Retention schedule

Pupil/Student Records (including tuition notes, learning plans, and progress reports): Retained for 6 years after the pupil/student leaves our service.
SEND Advocacy Case Files: Retained for 7 years after case closure, unless a safeguarding concern requires longer retention in line with statutory guidance.
Safeguarding Records: Retained until the individual reaches age 25, in line with statutory safeguarding requirements.
Parental/Carer Contact Information: Retained for 6 years after the last point of contact with Inspired Inclusion.
Staff and Tutor Records: Retained for 6 years after employment/engagement ends.
Financial Records (e.g. invoices, payment details): Retained for 6 years, to comply with HMRC requirements.
Marketing/Communication Preferences: Retained until consent is withdrawn or we no longer send communications.

Secure deletion

When the retention period ends, we securely delete or anonymise personal information so that individuals can no longer be identified.

Who we share information with

Others we share personal information with

· Parents and carers

· Local authorities

· Pupil Referral Units (PRU’s) or Education Otherwise at School Centres (EOTAS)

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint